Educating staff on policies in PolicyStat can be accomplished by simply sharing a link to the resource all the way up to assigning an acknowledgement and tracking compliance. Below are seven ways to help educate staff on new or changed policies relating to your COVID-19 response.
Post a Policy to SharePoint or Intranet
If a policy needs to be posted on your intranet, this is the best option. The Guest Access Link allows staff to view a policy without having to login first and always forwards to the latest version.
Note to site administrators: The guest access link is located just below the approval signatures section of the policy.
Post a Policy on a Public Website
If you need to restrict website visits to a specific policy, use the Read-Only Access Link instead. This allows visitors to view the policy, but prevents searching and viewing other policies in PolicyStat.
Note to site administrators: The read-only policy links are also located just below the approval signatures section of the policy.
Link or Reference a Specific Policy Section
Section links can be used to reference or link to a specific section of a policy, procedure, or guideline. Each section heading has a copy icon to the right of the heading. When clicked, it copies a hyperlink to that section which then can be placed into another policy or document. This saves staff time not having to navigate an entire policy to find a specific section.
Note to site administrators: This link by itself will prompt for a login unless already logged in.
Print or Share via Email
PDFs are an excellent way to quickly share a policy. Just use the Printer Friendly and Email Copy buttons to print or send to a colleague. Both buttons are located at the top of the policy.
Update the Welcome Page
The PolicyStat welcome page is a customizable landing page for messaging and communication to your staff around policies. This can include important messages, links to policies, local site administrator contact info, etc.
Note to site administrators: The welcome page can be changed under Admin->Site Configuration->Welcome Content. Please contact firstname.lastname@example.org if you need any assistance with the update.
Use the New and Recently Revised Report
The New and Recently Revised policy report displays links to policies that are new or have changed in the last 90 days. This report displays on the welcome page by default and also on the home and admin page under the Reports section. Policies viewed from this report have tracked changes enabled so any updates to existing policies can be easily discerned.
Assign an Acknowledgement
If there is a new or revised policy that staff must read and acknowledge, then assigning an acknowledgement in PolicyStat will allow you to do this and track who has and hasn't completed the acknowledgement assignment to track compliance.
Note to site administrators: Acknowledgements can be assigned and tracked from the home tab by users with 'Can Manage' permissions or higher.
For more policy management resources, visit our COVID-19 Policy Library.
If your organization has implemented COVID-19 policies you’d like share, please send them to email@example.com and we will add them as a resource to the library so that others can learn from what you’re doing. We’re all in this together.
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