3.1 Policy Content: Styles and Formatting

Styles and Formatting

By default, new text boxes use the paragraph style format. To format using headings, select any of the Heading options from the Formatting drop down menu.

Headings and Subheadings

There are also a few important things to know about using Heading formatting options.  

First is that Heading content automatically populates the Table of Contents. Next, is that in the Active version of a policy, Headings also carry what we call Deep Section Links. When the button at the end of the policy is clicked, it captures the link to not only the policy being viewed, but also to the heading in question. It’s a great way to direct a colleague to the right section of the right policy through one click.

Formatted Text

With normal text formatting, the browser may not necessarily respect proper spacing or line breaks as desired. The Formatted option ensures that all spaces or line breaks will be respected. This can be especially helpful when working with chemical equations. 

Block Quote 

The Block Quote option provides a special indent to call out quoted text if a reference is needed.  

Center Align 

Using the Center Align button on the Toolbar will align all of the content in the current box with the center of the page. 

Highlight 

The Highlight button allows you to apply a yellow highlight to the selected text. Note, this applied only to the selected text and not the entire text box.

Soft Return vs Hard Return

When composing content in the PolicyStat Editor pressing Enter on your keyboard creates what is known as a hard break or hard return. This means that the previous paragraph box has been ended, and a new paragraph box will be created.

However, in some instances, the content may need just a new line may be needed instead of a full new paragraph. To create a new line without a new paragraph, complete a soft break or soft return on your keyboard by pressing the Shift then Enter keys together.

A soft break creates a new line without breaking the paragraph or the list preceding it.

In the next section, we'll look at inserting images into the body of our text as well as including additional files.