Objective:

• Get an access link that will allow users to search and view policies without logging-in

Environment:

• PolicyStat

Additional Information:

Site Administrators have the ability to generate and distribute a site-wide guest access link that grants read-only access to all active, non-restricted PolicyStat content to Staff or anyone who would need access to your PolicyStat site without the need to log-in.  When a user clicks the Global Guest Access link they are taken to the Welcome page of the site.  They can then view any approved/active document.  If the site is part of a network of additional PolicyStat sites they can also use the Change Location selector to view active documents on other sites. 

The user's name will display as "Staff Member" in the upper left corner when using the Global Guest Access link.  A user can also login with their credentials at any time.

To view restricted policies; approve, create, or edit documents; or administer the site, users will need to log in.

To generate a Read-Only Policy Sharing link that provides access to the content of one policy only, see this article.

Procedure:

Generate (or Replace) a Global Guest Access link

1. Click the Admin tab
   
2. Click Read Only Access Link found under the Configuration section.
   
   
   
3. Copy the URL displayed under the Current Read-Only Access Link by clicking Copy Link. 
   
   
   
4. Paste the URL in a desired location where Staff from where Staff can locate the link and access PolicyStat. Typically this may be a local Intranet page or similar location.

Rotating the Current Read-Only Access Link

It's a good idea to create a new link at regular intervals for security purposes. To determine how frequently to do this, please consult your security team.

The current Global Guest Access Link and the previous Global Guest Access Link are the only two links that grant this access. Any earlier versions of the link will no longer grant access.

Clicking the red button at the bottom of the page will revoke the previous Read-Only Access Link and generate a new Global Guest Access Link. Wherever you are using the current link, you will need to update it to the newly-generated link.

This article applies to the following user roles: