With the roll out of our new Numbered Headings feature, a number of frequently asked questions have arisen. To help address some of those questions, here are some answers: 

How are numbered headings different from regular lists? 

Numbered headings use text boxes with Heading formatting to serve as major list items. This provides several benefits including:

  • Visual distinction of list items with heading/subheadings to allow users to more quickly identify relevant content
  • Heading deep links can send users to the right content location in quickly
  • A Table of Contents/Outline along the left of the material to provide quick navigation
  • Greater flexibility to move and adjust list content without breaking list structure.

numHeadings3.png

What will look different on the toolbar?

There are three primary differences in the toolbar with this feature.

toolbar.png

  1. The Formatting drop down menu will appear different from the standard formatting (non-numbered headings feature), but the functionality will remain the same. 

    The primary difference regards naming. Headings (Heading 1, Heading 2, Heading 3, etc.) will now be referred to as "Heading, Subheading, Section, and Section Subheading). 

    formatDDLCompare.png

  2. The previously titled Styles drop down menu will now be titled Numbering. All formatting options will remain the same. The Highlight option has been removed from the drop down list and has moved within the toolbar to be its own standalone button.

    stylesDDLCompare.png
  3. The highlight option now appears independently on the toolbar as a standalone button.
    highlightButton.png

Standard numbered lists created using the numbered list button from the toolbar  will function the same as before with no changes.
Numbered List

Is using the numbered heading function required? 

Not at all. The numbered heading feature is a formatting option, just the same as applying bold, italics, subheadings, bulleted lists, or any other formatting option. 

 

Will this modify our existing policy documents?

If your site applies this feature, it will not automatically update or provide any impact any existing policy documents, unless you manually apply the formatting change to do so. As mentioned previously, the numbered heading feature is a formatting option, just the same as applying bold, italics, subheadings, bulleted lists, or any other formatting option. This is simply intended as another new formatting option available for your formatting convenience.

 

If we go live with it, will all old documents be restructured to the new format?

If your site applies this feature, it will not automatically update or provide any impact any existing policy documents, unless you manually apply the formatting change to do so. As mentioned previously, the numbered heading feature is a formatting option, just the same as applying bold, italics, subheadings, bulleted lists, or any other formatting option. This is simply intended as another new formatting option available for your formatting convenience.

 

What if an old document (with older numbered lists) gets edited after this feature goes live?

Nothing will change on your existing documents unless you choose to manually apply the new feature.

 

I'd like to try the new feature. How can I try it out? 

Contact our support team at support@policystat.com and request to enable this feature for your training site first to test it out. 

 

Where I can find Learning Center documentation about this feature?

Documentation is currently being developed and will be available shortly for this feature. 

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